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Procurement Support System

Comprehensive coverage of public procurement and purchasing processes, from planning through the management of requisitions, procedures, and orders, to contract registration and the storage of performance certificates and invoice information.

Request a demo

Request a consultation

Procurement Support System

Request a demo

Request a consultation

Procurement Support System

Request a demo

Request a consultation

CPS functions and modules

The system also ensures completeness through the following functions:

Tasks

Supporting complex workflows with clear and easy-to-manage tasks.

Tasks

Supporting complex workflows with clear and easy-to-manage tasks.

Rules

Enforcement and automation of legal and administrative rules, and control of processes.

Rules

Enforcement and automation of legal and administrative rules, and control of processes.

Deadline

Assigning and tracking deadlines for tasks, sending notifications.

Deadline

Assigning and tracking deadlines for tasks, sending notifications.

Information

Up-to-date information and analyses on procurement.

Information

Up-to-date information and analyses on procurement.

Documents

Organized records of documents and generation of document templates.

Documents

Organized records of documents and generation of document templates.

Events

Digitization of events and procedural actions.

Events

Digitization of events and procedural actions.

Plan module
It supports the preparation and approval of the procurement plan and provides a tool to ensure compliance with the rules on the aggregation of procurements.
Request module
It manages the submission and approval process of the procurement requests from the organizational units.
Procedure module
It enables the initiation of procedures based on approved requests, manages arising tasks and deadlines, and ensures the participation of evaluation committee members and the decision-maker.
Portal
It provides a centralized interface for bidders to easily participate in procurement procedures and submit bids.
Contract module
It facilitates the tasks of creating, approving, and signing contracts, and provides a searchable registry for contract data and documents.
Order module
It simplifies the creation of orders based on requisitions, offers, or contracts by pre-filling the data sheet with historical data. It enables easily parameterizable approval tailored to the organization's needs.
Performance Certificate Module
Easily create completion certificates that can be linked to orders, allowing you to easily track the lifecycle of the contract.
Invoice module
It allows you to record invoice data linked to purchase orders or performance certificates. The financial status of the contract can be reviewed with a single click.
Dashboard
Provides a comprehensive, real-time overview of the entire procurement process, enabling decision-makers to intervene quickly and in an informed manner.

Plan module

It supports the preparation and approval of the procurement plan and provides a tool to ensure compliance with the rules on the aggregation of procurements.

Request module

It manages the submission and approval process of procurement requests for organizational units.

Procedure module

It enables the initiation of procedures based on approved requests, manages arising tasks and deadlines, and ensures the participation of evaluation committee members and the decision-maker.

Portal

It provides a centralized interface for bidders to easily participate in procurement procedures and submit bids.

Contract module

It facilitates the tasks of creating, approving, and signing contracts, and provides a searchable registry for contract data and documents.

Order module

It simplifies the creation of orders based on requisitions, offers, or contracts by pre-filling the data sheet with historical data. It enables easily parameterizable approval tailored to the organization's needs.

Performance Certificate Module

Easily create completion certificates that can be linked to orders, allowing you to easily track the lifecycle of the contract.

Invoice module

It allows you to record invoice data linked to purchase orders or performance certificates. The financial status of the contract can be reviewed with a single click.

Dashboard

Provides a comprehensive, real-time overview of the entire procurement process, enabling decision-makers to intervene quickly and in an informed manner.

Plan module

It supports the preparation and approval of the procurement plan and provides a tool to ensure compliance with the rules on the aggregation of procurements.

Request module

It manages the submission and approval process of procurement requests for organizational units.

Procedure module

It enables the initiation of procedures based on approved requests, manages arising tasks and deadlines, and ensures the participation of evaluation committee members and the decision-maker.

Portal

It provides a centralized interface for bidders to easily participate in procurement procedures and submit bids.

Contract module

It facilitates the tasks of creating, approving, and signing contracts, and provides a searchable registry for contract data and documents.

Order module

Performance Certificate Module

Easily create completion certificates that can be linked to orders, allowing you to easily track the lifecycle of the contract.

Invoice module

It allows you to record invoice data linked to purchase orders or performance certificates. The financial status of the contract can be reviewed with a single click.

Dashboard

Provides a comprehensive, real-time overview of the entire procurement process, enabling decision-makers to intervene quickly and in an informed manner.

Plan module

It supports the preparation and approval of the procurement plan and provides a tool to ensure compliance with the rules on the aggregation of procurements.

Request module

It manages the submission and approval process of procurement requests for organizational units.

Procedure module

It enables the initiation of procedures based on approved requests, manages arising tasks and deadlines, and ensures the participation of evaluation committee members and the decision-maker.

Portal

It provides a centralized interface for bidders to easily participate in procurement procedures and submit bids.

Contract module

It facilitates the tasks of creating, approving, and signing contracts, and provides a searchable registry for contract data and documents.

Order module

Performance Certificate Module

Easily create completion certificates that can be linked to orders, allowing you to easily track the lifecycle of the contract.

Invoice module

It allows you to record invoice data linked to purchase orders or performance certificates. The financial status of the contract can be reviewed with a single click.

Dashboard

Provides a comprehensive, real-time overview of the entire procurement process, enabling decision-makers to intervene quickly and in an informed manner.

Middle-aged man in a shirt and tie leaning against a glass wall, holding a tablet that illuminates his face

Advantages of the CPS system

Easy to implement, simple to use, and ensures compliance with the regulatory environment.

Quick introduction

Out-of-the-box solution with a ready-made procurement process model from planning to invoicing. Easily parameterized and customizable. Implementation supported by an educational knowledge base.

Easy to use

A transparent, digital working environment where processes are managed automatically and systematically by the system.

Regulatory compliance

The system ensures the enforcement of internal regulations and external legislation, and complies with public procurement requirements.

Offers a solution

Fast and efficient procurement

by automating tasks, tracking deadlines, and providing up-to-date reports.

Fast and efficient procurement

by automating tasks, tracking deadlines, and providing up-to-date reports.

Fast and efficient procurement

by automating tasks, tracking deadlines, and providing up-to-date reports.

Eliminating bottlenecks and unnecessary iterations

by enforcing data entry and document attachment rules.

Eliminating bottlenecks and unnecessary iterations

by enforcing data entry and document attachment rules.

Eliminating bottlenecks and unnecessary iterations

by enforcing data entry and document attachment rules.

Integrated operation of procurement processes

through multiple corporate structures, unified data management, and a shared partner and contract database.

Integrated operation of procurement processes

through multiple corporate structures, unified data management, and a shared partner and contract database.

Integrated operation of procurement processes

through multiple corporate structures, unified data management, and a shared partner and contract database.

Our projects and results

Our CPS implementation projects in numbers

The results of our
AI preparation and implementation programs

40+

digitalized procurement process

identified AI use case

~2000

Procurements managed in CPS annually

AI workshop and training

7000+

user

implemented integration

Who is it recommended for?

CPS offers a solution for all involved roles within the organization.

Decision maker

Up-to-date information is always available, which facilitates quick decision-making. Processes are transparent, making it easier to intervene in the event of a bottleneck.

Procurement

With standard processes, internal regulations and legal procedures can be enforced, iterations can be accelerated, and their number can be reduced. Automation reduces the administrative burden.

Procurement

With standard processes, internal regulations and legal procedures can be enforced, iterations can be accelerated, and their number can be reduced. Automation reduces the administrative burden.

Law

Legal control is ensured, thereby guaranteeing compliance in decision-making. Documents can be easily retrieved for audits and data reporting.

Finance

Purchases become analyzable, making financial planning more accurate and operations more economical. Tailor-made licensing is flexible.

Area of expertise

Initiating requests is simpler, the status of procurements is trackable, and lead times are reduced. The collaboration of colleagues can be planned and tracked.

A young person with glasses working on a laptop against a blurry, colorful background

Why CPS?

Although the integrated enterprise resource planning systems currently available on the market provide solutions to numerous problems, they generally do so in a less flexible manner, not tailored to the specific operations of the organization. This rigidity can be highly problematic for state organizations whose procurement is in whole or in part subject to the Public Procurement Act, and which must shape their operational processes accordingly, within the framework of a more stringent system of planning, execution, and control tasks.
These organizations need an electronic procurement system that is flexibly and quickly customizable, specializing in domestic procurement specifics, which is simultaneously capable of reducing risks arising from the complexity of regulations and of standardizing and simplifying operational processes.

Try the CPS system!

Request a free demo and see the benefits of the system for yourself.

Request a demo

Case studies

Procurement support system

3 min read

Whose turn is next? Task management in the procurement process

A procurement process often gets delayed not because of the complexity of the tasks. All it takes is unclear responsibility, a forgotten deadline, or an email that did not reach the right colleague in time.

Procurement support system

3 min read

Whose turn is next? Task management in the procurement process

Procurement support system

7 min read

The use of artificial intelligence in procurement

Procurement is a key factor in the operation of any organization, as it directly impacts cost-efficiency, the optimal allocation of resources, and financial stability.

Procurement support system

7 min read

The use of artificial intelligence in procurement

Procurement is a key factor in the operation of any organization, as it directly impacts cost-efficiency, the optimal allocation of resources, and financial stability.

Procurement support system

Case study

7 min read

The value of the data in the procurement

During their operations, companies accumulate increasing amounts of increasingly complex data. In order for the stored data to represent real value, it needs to be structured, as this is how useful information can be extracted from it. Extracting structured information from raw data sets is the focus of data management.

Procurement support system

Case study

7 min read

The value of the data in the procurement

Procurement support system

3 min read

Whose turn is next? Task management in the procurement process

Procurement support system

7 min read

The use of artificial intelligence in procurement

Procurement is a key factor in the operation of any organization, as it directly impacts cost-efficiency, the optimal allocation of resources, and financial stability.

CPS product demonstration:

Contact us

Whether it is a professional consultation, a system demonstration, or a specific business challenge, our experts are at your disposal. Please briefly describe the topic of your inquiry in the "Message" field so that the most appropriate colleague can get in touch with you!

info@clarity.hu

Phone

+36 1 422-3030